Variables to consider when deciding between an Enterprise rental car and your personal vehicle:

  • Putting excess miles on my personal vehicle increases repair and maintenance bills that will not be reimbursed. Excess miles will also depreciate my vehicle quicker. If I lease my personal vehicle, extra miles may cost me at the end of my lease term.

  • Taking my personal vehicle exposes my personal insurance coverage. I will have to pay my deductible and/or see an increase in my premium if I'm in an accident.

  • Is my personal vehicle properly maintained (tires, brakes, etc.) and safe? If not, am I exposing myself to a liability lawsuit if I'm in an accident and found at fault due to a safety issue?

  • Do I have the proper insurance coverage (business rider) when I use my vehicle on business? If not, will my insurance company deny the claim and make me pay for all the repairs and liability? The commonwealth's rental program provides damage coverage to the rental vehicle and potentially less exposure in liability lawsuits, provided there is no violation of the rental agreement.

  • Breakdown service is provided with a rental rather than being "on my own" if in my personal vehicle.

  • Does my personal vehicle have all the updated safety features of a newer vehicle? Do I have anti-lock brakes, airbags, etc.?

  • Is my personal vehicle the best option for the trip? Do I need a four-wheel drive vehicle on a snowy day? Is my vehicle large enough to have my co-workers ride with me to a meeting?

  • No tax implications at the end of the year when I fill out IRS forms. Mileage expense is auditable by the IRS; but, if I rent, I would not have to worry about an IRS audit of business miles.

  • Per commonwealth travel policy, the rental of a vehicle is allowed as determined in the Travel Manual 230.1 and Management Directive 230.10.