Many funded projects include monies for meetings, workshops, and conferences. These offerings may require facilities, lodging, meals or refreshments, and other services that result in a well-planned event. These IUP offices offer assistance.
If your sponsored project falls under Scenarios One or Two, with purview of all or part falling under the Research Institute, contact your project development officer for assistance and advice on the most efficient processes.
IUP Office of Conference Services
The professional staff of the Office of Conference Services has the expertise to assist with planning and implementing eventsboth on and off campus, academic and nonacademic in nature. These are among the many details the experienced staff handles:
- Site selection
- Housing
- Meals/refreshments
- Audiovisual equipment coordination
- Registrations, nametags, and rosters
- Contracts for speakers
- Preparation of information packets and agendas, evaluations, and handout materials
- Banquets and receptions
- Exhibit management
- Brochure design
- Mailing preparation
- Budgeting assistance
Call the director at 724-357-2227 for more information.
Use of Facilities
Arrangements for space for meetings, workshops, and conferences are made through two sources. To schedule a room in the Hadley Union Building (HUB), call 724-357-2590. The Office of the Registrar, 724-357-2217, can provide information on rooms available for meetings in campus buildings.
Campus DiningARAMARK
Any food served in a campus building must be arranged through ARAMARK. They offer a variety of foods, attractively presented, ranging from coffee breaks to banquets. For assistance in planning, call 724-357-5709.
Printing
For any printing needs, contact the University Printing Center, 724-357-2583, first.Its services include printing brochures and materials, high volume copying and finishing, and a bindery that can fold, perforate, laminate, or bind materials as needed. If the printing centercannot provide needed services,it will provide a signed waiver indicating that the project can be printed elsewhere.
Central Storeroom
Office supplies are available through the IUP Central Storeroom by entering online orders in SAP. Call 724-357-3077 for training and assistance. The Central Storeroom also offers file storage space and shredding of university documentscall 724-357-4074 for information about these services.
Inventory Control/Surplus Properties
If you are looking for used furniture or equipment, call Inventory Control/Surplus Properties at 724-357-7569.
Local Hotel Reservations
IUP has contracted with Quality Inn and Suites (1545 Wayne Avenue, Indiana) for hotel reservations. Contact the Procurement Services office to make overnight hotel reservations at 724-357-2301. The Procurement Services office will make the reservation and issue a purchase order number.